Information for suppliers

The University will ‘call off’ contracts from EU compliant framework agreements wherever possible.  Such contract opportunity will be made exclusively to suppliers already awarded to the relevant framework agreement. 

 

Framework agreements are usually awarded by professional buying consortia.  Leeds Trinity University is a member of the North Eastern Universities Purchasing Consortium (NEUPC) 

• Invitations to tender for contracts that exceed GPA thresholds are advertised on the Find a Tender service and on Contracts Finder.
• Invitations to tender for contracts that exceed £25,000 are advertised on Contracts Finder only.
• There is no single portal where opportunities below £25,000 are advertised. Contracts at this value are usually awarded on a request for quote basis.

If you are new supplier and would like to register interest in upcoming tender opportunities, please create a profile on our e-tendering website.​​

 

Purchase to pay system

Leeds Trinity University operates a paperless purchase to pay system.  This means that all purchase orders are system generated and are e-mailed directly from our system to you.  You will be required to submit invoices to us by email.  We will pay invoices by BACS. All undisputed invoices will be paid within 30 days.

Benefits of purchase to pay

Our system removes the need to print and to consume paper, saving money and improving sustainable credentials all around.  Using dedicated e-mail addresses to send and receive purchase orders and invoices ensures documents do not get lost.  Correctly submitted invoices will be approved for payment automatically, to ensure our suppliers are paid on time.

New supplier form

If you are a new supplier to the university, you will need to complete a New Supplier Integration Form.  Your contact at the university can provide you with the form.

Key points of contact

(Your University contact’s e-mail address)	address to send your completed New Supplier Integration Form
[email protected]	address for queries about the New Supplier Integration Form
[email protected]	address that we will use to send purchase orders to you.  Please make sure this is added to your safe senders list
[email protected]	address to which you must send your invoices
Purchase order numbers	The university will not accept invoices without a valid purchase order number.   Purchase order numbers will be eight numbers long and the first number will be “3” (for example, the very first purchase order generated by the system will have the number 30000001)   You must quote this purchase order number on your invoices until the contract is delivered in full   No other formats will be issued by or accepted by the university.